Planning a pole hen party when your friends live in different cities

Organising a hen party gets more complicated when your friends are travelling from different places. Before you compare activities, agree what the group wants from the celebration and which dates are realistic. A private pole party at A-Core Fitness & Dance takes place at our Burton-on-Trent studio, so everyone can plan around the same confirmed destination.

Agree the group size and possible dates

Start with a likely headcount and two or three possible dates. If friends are coming from London, Manchester, Birmingham or elsewhere, ask about their travel constraints before settling on an early start or late finish. Send the studio your group size and preferred dates so we can discuss availability, the session format and a quote.

Tell us about the people taking part

A hen group may include complete beginners and people who already train pole. Let the team know about that mix when enquiring, along with questions about taking part or accessing the studio. The party format should be discussed around your group rather than assuming everyone wants the same pace or style of session.

Keep the activity and the travel plans together

Use 171 High Street, Burton-on-Trent, DE14 1JE as the activity location when organising the day. Ask the studio to confirm the session duration and arrival arrangements, then leave enough room around that booking for the rest of your plans. Each attendee should check transport options for the actual date, including their journey home or onward accommodation.

Confirm the quote before collecting money

Get the agreed group details, price and booking terms from the studio before asking friends to pay. Check how changes in headcount or dates would be handled and what the cancellation terms say. The £40 private 1-to-1 price on the classes page is for an individual session; ask for a party quote for your group.

Give everyone a clear arrival message

Once the booking is confirmed, share the studio address, meeting time and clothing guidance with the group. Ask the studio what participants should bring and whether there is anything they should avoid wearing. A clear message from one organiser helps everyone arrive ready for the same session.

Planning a different celebration?

The same approach helps with a birthday, friendship-group activity or work social. Explore our pole-party page, then contact the team with the occasion, group size and preferred dates. Our visitor guide also brings together directions and planning information for people coming to Burton from further afield.